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The Law on Doors
A guide to your obligations under health & safety law with reference to maintenance of industrial, commercial doors & roller shutter doors
The following pieces of legislation are particularly relevant when considering your legal responsibilities with regard to proper maintenance of industrial, commercial doors & roller shutter doors.
These regulations are binding on the employer or occupier od a building or premises who have a duty to safeguard the health & safety of employees & other persons on or about the premises.
Regulation 5 of the Workplace (health, safety & welfare) regulations 1992.
Extract: "The equipment devices & systems to which this regulation applies shall be subject to a suitable schedule of maintenance."
Regulation 5 of the Provision of Use of Work Equipment Regulations 1998 (PUWER).
Extract A: "Every employer should ensure that work equipment is maintained in an efficient state & in efficient working order & in good repair."
Extract B: "Every employer should ensure that where any machinery has a maintenance log & the log is kept upto date."
THIS APPLIES TO ALL POWER OPERATED DOORS
Regulatory Reform (Fire Safety) Order 2005
Extract: "Where necessary in order to safeguard the safety of relevant persons the responsible person must ensure that the premises & any facilities, equipment & devices provided are subject to a suitable system of maintenance & are maintained in an efficient state & in efficient working order & in good repair."
THIS APPLIES TO ANY DOOR PROVIDED AS A FIRE EXIT, ALONG AN ESCAPE ROUTE OR WHICH PROVIDES FIRE CONTAINMENT OR COMPARTMENTATION
In order to satisfy the above regulations it is important that you can demonstrate:
- That regular maintenance is carried out at suitable intervals.
- That potentially dangerous defects are remedied in a timely fashion.
- That records are kept to document the above.
One method of documentation to demonstrate the above would be a log book.
Requirements for the use of a log book are mentioned above in extract B from PUWER & are further covered by BSEN standards relating to construction products & the machinery directives.
BSEN 12635:2002-Industrial, Commercial & Garage Doors & Gates- Instillation & use.
This is a series of supporting standards to BSEN 13241-1:2003 the Product Standard for Industrial, Commercial, Roller & Garage Doors & Gates.
It provides guidance on documentation, installation, labelling, handover, operation, use, maintenance & repair of doors, including the requirements for a log book for power operated doors, which are summarised below.
Requirements for a Log Book.
BSEN 12635 requires that the log book shall contain the following:
- Name & contact details of the manufacturer
- Unique identification number
- Door location reference (if known)
- Name & contact details of installer
- Date of completion of installation
- The results of installation verification & testing
- Identification of power unit
- Identification of safety devices
- The results.
The above requirements apply particularly to new installations, but are essential information for the continued maintenance & safe operation of any door, no matter how old.
The log book should also contain clear reference to the operating instructions for the door, whether included in the log book or as a reference to separate documentation.
On an ongoing basis, there should be space for the recording of:
- All maintenance & repair visits
- Details of the work done
- Details of significant changes or upgrades
- Name, date & signature of responsible person in each instance.